Action Builder Event Info Field Templates
Action Builder Events Feature for General Events
Standard
- Track dietary preferences or restrictions: Multi-select checkboxes for vegan, vegetarian, halal, kosher, etc.
- Track accessibility needs: Wheelchair access, ASL interpretation, or sensory accommodations.
Number
- Track travel needs: Number of carpool spots or bus seats required.
- Track volunteer hours committed: How many hours each volunteer is contributing.
- Track resource distribution: Number of flyers or handouts needed for outreach events.
Date
- Track training or preparation dates: Dates when attendees need to complete training before the event.
- Track RSVP deadlines: Deadlines for RSVP confirmations to ensure proper planning.
Address
- Track carpool meeting points: Assign locations for carpool drivers and riders.
- Track event location changes: Track alternate locations in case of weather or other conditions.
Note
- Track special requests: Attendees' requests such as seating arrangements or meeting with specific staff.
- Track past event feedback: Notes about what went well or what could be improved for future events.
Shift
- Track task completion shifts: Use shifts to manage the timing for task completions like setup, registration, or clean-up roles.
- Track event support roles: Volunteer roles like greeter, registration desk, or speaker support, with shifts for timing.
GOTV (Get Out The Vote) Campaigns
Standard
- Track voter contact preferences: Multiple choice or multiselect options for preferred contact methods such as phone call, text, email, or door-knocking.
- Track voter commitment levels: Options like "definitely voting," "likely voting," "undecided," or "unlikely to vote."
- Track GOTV material needs: Multiselect options for campaign literature requests like flyers, stickers, yard signs, or digital resources.
Number
- Track number of voters reached: Number of voters contacted through different methods (phone, canvassing, text banking).
- Track voter turnout targets: Number of voters needed to meet specific turnout goals in a precinct or district.
- Track volunteer recruitment goals: Number of volunteers needed for GOTV shifts.
Date
- Track early voting dates: Relevant deadlines for early voting in specific locations.
- Track voter registration deadlines: Dates by which new voters need to be registered to participate.
- Track absentee ballot return deadlines: Dates by which absentee ballots must be mailed or submitted.
Address
- Track canvassing routes: Assign canvassing areas or walk lists to specific volunteers.
- Track polling locations: Address fields for polling stations, including hours of operation and accessibility details.
- Track ballot drop-off sites: Locations where voters can submit absentee ballots or early votes.
Note
- Track voter concerns or issues: Free text space for volunteers to note any voter concerns, such as confusion about the voting process, issues with registration, or barriers to voting.
- Track personalized voter outreach: Notes on specific follow-ups, like sending reminders to bring ID or addressing transportation needs.
- Track voter feedback: Space for recording voter feedback about the campaign or candidate positions to inform future outreach.
Shift
- Track volunteer shifts for GOTV efforts: Use shifts to manage door-knocking, phone banking, or visibility events on key dates.
- Track poll watching assignments: Assign volunteers to specific polling locations and times to monitor and support voter turnout.
- Track voter transportation shifts: Track shifts for volunteers providing rides to the polls, including timing and pickup/drop-off details.
Conference Attendance
Standard
- Track session preferences: Multiselect options for attendees to select which sessions or workshops they are interested in attending.
- Track dietary preferences: Options like "Vegetarian," "Vegan," "Gluten-Free," "Halal," or "Kosher" to ensure meal accommodations.
- Track attendance status: Options like "Confirmed," "Tentative," "Canceled," or "Waitlisted" to manage and track attendee status.
Number
- Track breakout session capacities: Number of attendees registered for each breakout session to manage room capacities.
- Track travel stipends: Amount of travel stipend requested or provided to each attendee.
- Track CEU credits: Number of continuing education units (CEUs) or credits attendees can earn by attending sessions.
Date
- Track registration deadlines: Important dates for registration cut-offs, early bird pricing, or special offers.
- Track travel and lodging dates: Dates for attendee check-ins and check-outs at hotels, or arrival and departure dates for travel coordination.
- Track presentation deadlines: Key dates for speakers or presenters to submit their slides, papers, or other materials.
Address
- Track accommodation addresses: Hotel addresses or accommodation details for conference attendees.
- Track venue location: Addresses of the conference venue, including specific halls or rooms for various events.
- Track offsite event locations: Addresses for any offsite networking events, dinners, or tours that are part of the conference.
Note
- Track accessibility needs: Free text space to note any specific accessibility accommodations requested by attendees, such as wheelchair access, hearing aids, or quiet rooms.
- Track special requests: Space to record any special attendee requests, such as needing a table for distributing materials, AV requirements for presenters, or childcare needs.
- Track networking interests: Notes on attendees’ specific interests for networking, such as meeting with particular industry professionals, organizations, or potential collaborators.
Shift
- Track volunteer shifts: Shifts for conference volunteers to manage registration desks, guide attendees, or provide tech support.
- Track session facilitation shifts: Assign facilitators or moderators for various sessions or workshops.
- Track event staff assignments: Shifts for event staff roles such as setup, AV support, session monitoring, or hospitality.
Event Follow-Up and Turnout Efforts
Standard
- Track follow-up method preference: Multiselect options for preferred follow-up methods like phone call, text message, email, or social media.
- Track outreach status: Options like "Not Contacted," "Contacted," "Confirmed Attendance," "Follow-Up Needed," or "Declined."
- Track RSVP follow-ups: Options to track specific follow-ups based on RSVP status, such as "Need More Info," "Undecided," or "Send Reminder."
Number
- Track number of touchpoints: Number of times each potential attendee has been contacted or reminded about the event.
- Track engagement scores: Assign scores based on levels of engagement or likelihood to attend, helping prioritize follow-up efforts.
- Track group sizes for follow-ups: Number of people each attendee might bring along (family, friends, colleagues).
Date
- Track follow-up dates: Dates for when follow-ups should occur, such as reminders the day before or the morning of the event.
- Track last contact date: Date when the last outreach attempt was made, to avoid excessive follow-ups or to identify those who need more attention.
- Track follow-up deadlines: Specific deadlines for confirmations or actions needed from potential attendees, like registering for a session or confirming transportation.
Address
- Track transportation meeting points: Addresses or locations where attendees can meet for carpools, shuttles, or group travel to the event.
- Track follow-up meeting locations: Locations for in-person follow-ups, such as a local coffee shop, community center, or during another related event.
- Track nearby gatherings: Identify addresses for nearby events or meetups where organizers can engage attendees who are already in the area.
Note
- Track personal reasons for attending: Notes on personal motivations or interests that make the event appealing, which can be referenced in personalized follow-ups (e.g., specific speakers, networking opportunities, relevant topics).
- Track barriers to attendance: Free text space to capture any potential obstacles to attendance, such as lack of transportation, work schedule conflicts, or childcare needs, along with possible solutions.
- Track commitment notes: Details on what commitments attendees have made, like agreeing to volunteer, bring a friend, or speak at the event.
Shift
- Track follow-up assignments: Assign shifts for volunteers specifically for follow-up tasks, such as calling a list of attendees, sending reminder texts, or posting on social media.
- Track turnout team shifts: Organize shifts for volunteers dedicated to turnout efforts, including on-site at related community events or during peak outreach times.
- Track last-minute outreach shifts: Assign shifts for last-minute efforts to boost turnout, like street canvassing near the event location or targeted digital outreach the day of the event.
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